Request for Qualifications
Construction Manager at Risk
For PNC Arena, Raleigh, North Carolina
1400 Edwards Mill Road
Raleigh, NC 27607
Initial Distribution: September 18, 2022
The purpose of this Request for Qualifications (“RFQ”) is to solicit proposals for service as construction manager at risk (“CM”) for a phased renovation and expansion of the PNC Arena described in the Project Summary below (the “Project”).
PNC Arena opened in October 1999. The Centennial Authority (the “Authority”) owns PNC Arena and the Carolina Hurricanes/Gale Force Sports and Entertainment operates it. PNC Arena is a 770,000 square foot multipurpose sports and entertainment venue that is home to the NHL Carolina Hurricanes and the N.C. State University Men’s basketball team. PNC Arena has a maximum capacity of 19,760 with seating spread across four levels. Event types range from hockey and basketball to monster trucks, family shows, touring concert productions, and rodeos/bull riding.
The project will consist of the renovation of the existing PNC Arena located in Raleigh, North Carolina. The PNC Arena was originally constructed in 1999 and has had several partial renovations over the past 23 years. This project is intended to renovate much of the arena, within the defined budget, with the goal of improving the arena sufficiently to make it more competitive with its peer institutions. The renovations will focus on revenue generating spaces and improvements to the functional operation of the arena. Capital Improvements, (CAPX) projects will also be considered and coordinated with the overall renovation as appropriate.
The Master Plan and Schematic Design documents completed over the past 8 years have identified many areas of the arena that could be improved. The Authority, with the assistance of the designer, will develop the priority list of areas that ultimately will be included in this project. The areas previously identified for attention include:
▪ South End Enhancements/Addition
▪ North End Enhancements/Addition
▪ East/West Lobby Renovations
▪ Priority Lounge Renovations
▪ General Concourse Renovations
▪ Main Concourse Concession Renovations
▪ Interior/Exterior Branding/Signage
In addition to the revenue-producing spaces studied previously, the Authority is studying additional options for improvements to team spaces and tenant spaces. This list of spaces will be refined to ultimately identify the final Project Scope. The Authority anticipates that the project will be constructed in phases over two or more calendar years to avoid interruption of the NHL Carolina Hurricane’s and NCAA N.C. State University Men’s Basketball home schedules.
The Project Budget identified previously was in the range of $225 million. This estimate was prepared several years ago and was based on historical data and anticipated work effort. It was not prepared by an outside consultant or construction manager. With the current market conditions showing significant escalation and inflation this budget will almost certainly increase. Increases of 25% – 30% are typical recently, so this budget might need to increase to as much as $300 million.
SCOPE OF WORK
Task 1: Perform CMR preconstruction services as set forth in the attached form of agreement.
Task 2: Conduct CMR public bidding for trade contractors as set forth in the attached form of agreement, Prequalification Policy, and applicable law.
Task 3: Supervise and construct the project as a CMR by completing construction phase duties state in the attached form of agreement.
QUALIFICATIONS AND CRITERIA FOR SELECTION
- The proposer provides references for a minimum of three (3) previous construction or significant renovation projects for professional sports facilities of comparable scope. Please include organization, contact name, title, phone number, date of study, and job specifics.
- The proposer shall have been in business for a minimum of five (5) years prior to the contract bid date.
- The proposer shall provide the information regarding the company as set forth in the Submittals section below.
Prospective proposers should notify the Authority of their interest in submitting a proposal as soon as possible and provide contact information so that the Authority can communicate with the proposer during the interview process. Submit questions concerning this RFQ on or before 5:00 PM on October 19, 2022. As the Authority receives questions, it will send all prospective proposers that have identified themselves and provided contact information electronic copies of the questions received and the answers to those questions. The Authority will conduct a mandatory pre-bid meeting and walkthrough tour of the PNC Arena.
Proposers must submit responses to this RFQ on or before 4:00 PM on November 2, 2022. The Authority will evaluate the proposals received according to the criteria set forth in this RFQ and will select proposals to advance to the interview stage. The Authority will notify interviewees of the their selection in writing and will schedule presentations and interviews directly with interviewees.
The Authority expects to award a contract with the chosen proposer on or before December 1, 2022. Work required by Task 1 of the Scope of Work will commence upon receipt of a program and conceptual design from the project designer. Timing of services will be as stated in the form of agreement and completed business terms upon award of the contract.
Each proposer shall submit four (4) copies of its proposal as stated below. The proposal shall be constructed in the following order with the following content.
- About your firm. Provide firm name, address, contact, and licensing information. Include a brief narrative description of the proposer’s business, including age of the business, type of business organization, ownership, number of employees, and services offered. The narrative should describe the proposer’s approach to providing CMR services to public owners, identify the proposer’s strengths and any special qualifications the proper may possess that would benefit the project. Summarize the proposer’s approach to preconstruction, construction and warranty/closeout phases of a CMR project, including proposer’s approach to project safety during preconstruction and construction. Provide information about the proposer’s current workload and backlog, including total project value under management and total CMR project value under management.
- Project team. Identify by name the proposed team members and provide resumes for each. Ensure that senior leadership (project executives and project managers) detail public CMR experience, education, and years of experience in construction. Provide an organizational chart that depicts reporting responsibilities of proposed team members – from senior staff through field personnel, including any consultants or independent contractors included in the team.
- CMR experience. Describe proposer’s CMR expertise and past performance on public projects, with special attention to renovation / expansion projects for operating facilities and on projects involving public or private entertainment venues. List public projects the proposer has completed as a CMR in the last six years, including the owner, the architect of record, the project name, the project location, and the final contract sum or guaranteed maximum price (adjusted for change orders). For each of these projects, provide (a) the difference between the guaranteed maximum price achieved after public bidding by trade contractors and the estimates provided to the owner and the designer before bidding; and (b) describe change orders not generated by owner requests and claims made during or at the end of the job.
- Approach. Describe the proposer’s approach to preconstruction services and construction administration. Describe how proposer manages the process of reviewing and approving subcontractor submittals/RFI’s. Describe proposer’s scheduling and cost control methodologies.
- MBE Participation. Describe the proposer’s plan for complying with North Carolina MBE and HUB participation goals. State the average percentage of MBE participation for subcontractors on proposer’s last ten projects over 50 million dollars, and identify whether each project was a CMR project.
- Insurance and Bonding. Proposer will identify its insurers and sureties, and such insurers and sureties must be authorized to conduct business as insurers and sureties in North Carolina. Proposers will certify that they can meet the standard coverages identified in Exhibit B to the proposed form of agreement attached to this RFQ. Proposers will state the proposer’s bonding capacity. Bonding capacity should be at least $___ million.
- Awards and Recognition. List any awards, recognitions or professional acknowledgments the proposer has received for participation in construction projects.
- References. Each proposer shall submit at least three references from projects listed in No. 3 above. References from public owners are preferred, but other references will also be considered.
Submit three (3) hard copies and one (1) electronic copy of the proposal to:
Jeff Merritt, Executive Director
1400 Edwards Mill Road
Raleigh, NC 27607
Phone (919) 829-8132
- The Centennial Authority will select the CMR for this project based on the proposals received and subsequent presentations and interviews of proposers selected to interview.
- The contract will be awarded to the proposer who, in the judgment of the Authority, is the most responsive, responsible, and meets the requirements stated in the RFQ. Although price will be a consideration in the selection process, the contract will not necessarily be granted to the proposer who quotes the lowest fee.
PROPOSAL AND CONTRACT REQUIREMENTS
- The contents of this RFP, the proposal, and any mutual understandings resulting from any oral presentations will become contractual obligations, if a contract ensues. Failure of the successful proposer to accept these obligations may result in cancellation of a proposed contract.
- The proposal submitted by each proposer shall remain in effect for one hundred twenty (120) days the date of submission. The Authority will not reimburse proposers for proposal submission costs or for travel costs to attend any interview meetings. The Authority reserves the right to reject any or all proposals submitted in response to this RFQ.
- Once selected, the successful proposer shall enter into a contract with the Authority to undertake the project. The contract shall be in the form attached to this RFQ.
- The successful proposer, and any subcontractors of successful proposer, must comply with all applicable State and Federal laws and regulations relevant to the contract.
INSTRUCTIONS TO PROPOSERS
- Schedule of Events
- Requests for Proposal issued September 18, 2022
- Mandatory Pre-Bid Walkthrough October 5, 2022, at 10:00 AM
Meet in the VIP entrance at PNC Arena
- Requests for clarification due October 19, 2022, by 5:00 p.m.
- Proposals due November 2, 2022 by 4:00 p.m.
- Award Decision December 1, 2022
- Amendments and Withdrawals – The Authority reserves the right to amend or withdraw this RFQ prior to the due date of the Proposal. Proposers may withdraw their proposal by submitting written notice prior to the scheduled submission cut-off date and time.
- Rejections of Proposals – The Authority reserves the right to accept or reject any and all submitted proposals for any reason, at any point prior to the Authority entering into a written contract relating to the subject of this RFQ, to request additional information from all prospective proposers, and to select the organization the Authority considers most advantageous to the Authority. The Authority specifically reserves the right to negotiate a contract with the selected proposer. At the discretion of the Authority, a third-party financial institution or consulting team could be included in contract negotiations. Any contract that is eventually awarded will be made to the organization who, based on The Authority’s evaluation of the responses and other information gathered is determined in the sole discretion of the Authority to be the best qualified to provide the requested solution and support.
- No Offer of Contract. This RFQ does not constitute an offer by the Authority to enter into a contract with any person or company. The Authority reserves the right to negotiate with those responding, or with any other person or entity, an agreement on terms which, in the Authority’s sole judgment, best serves its needs. The Authority may seek additional information from any possible supplier after the due date. The Authority reserves the right to publish updates or clarifications of the RFQ to all or fewer than all of those organizations responding to this request, and to provide any other or all potential respondents the same information which is provided in response to an individual entity contacting the Authority with questions. No contract or other legally enforceable rights shall exist with respect to the subject of this RFQ by virtue of this RFQ.
- Faxed proposals will not be accepted.
- Response Authority. The proposer’s response must be signed and dated by an officer with the authority to bind the proposer. The officer’s signature must be handwritten in ink and include the company’s legal name and full address. All proposals shall be notarized and received at the offices of the Authority prior to 4:00 p.m. on November 2, 2022.
- Minority Participation – The proposer shall identify on its bid proposal the minority business participation it will use on the project (Identification of Minority Business Participation) form and shall include either Affidavit A or Affidavit B as applicable. Forms and instructions are included within the Proposal Form in the bid documents. Failure to complete these forms is grounds for rejection of the bid. (GS143-128.2c Effective 1/1/2002.).
- ADA, OSHA and Equal Opportunity. The proposer shall comply with the applicable provisions of the Americans with Disabilities Act (ADA), the State of North Carolina Occupational/Safety and Health Act (OSHA) and the State and Federal Equal Opportunity Statutes, as well as all rules and regulations promulgated thereunder.
- E-verify. The proposer and its subcontractors shall comply with North Carolina law related to the use of the federal e-Verify program to verify the work authorization of newly hired employees.
- Iran Divestment Act Certification. The proposer verifies that it is not an entity listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. 147-86.58.